Course for Doctoral Students 
 
RESEARCH DATA MANAGEMENT AND OPEN DATA 
 
25th July 2015, Social Science Data Arhives,  
Faculty of Social Sciences, University of Ljubljana 
ECPR Summer School 2015 
DEPOSIT DATA TO DATA 
CENTRE: ADP CASE 
Sonja Bezjak, Irena Vipavc Brvar,  
Social Science Data Archives 
 
Content 
 
• Depositing data - definition? 
• Where to deposit RD? 
• Why choose ADP? 
• How to deposit RD? 
• RD acquisition stage  
Depositing data 
Depositing:  
Only a (short time) back up vs. Long-term preservation 
and access of trusted and evaluated data 
 
• Own or organizational web page 
• Institutional repository (at the University) 
• Journal‘s repository 
• General repository (as Zenodo) 
• Disciplinary repository 
• Trusted repository 
 
Where to deposit RD? 
• Decision should be made in the RDM planning phase 
(practical and required) 
 
• Catalogues of the data centres could be of some help: 
Registry of Research Data Repositories 
 
 
 
 
 
Catalogue 
 
Catalogue Re3data.org 
• Search by country:  
 
• Search by content type:  
 
Catalogue Re3data.org 
• Search by certificates, OA and Persistent Identifier:  
 
Selection of Data Centre 
Pay attention to:  
• acquisition policy 
• requirements of chosen data service provider 
• advantages of depositing data 
•  status of repository 
 
Get in contact with repository ASAP: to get familiar with 
its requirements 
 
Selection: Important Questions 
• How is the mission of the data centre specified? How is 
the user community specified? 
• What kind of data are accepted? 
• Is the centre actively involved in digital curation and 
access. 
• What are the criteria for selection and how is the 
selection and acquisition process specified? What are the 
technical characteristic requirements? 
• How do they solve legal and ethical issues related to 
privacy protection and Intellectual property rights? 
Why ADP? 
1. ADP evaluates the importance of research data for 
science and their long-term usability.  
2. Adopts an acknowledged digital curation approach. 
3. Provides access to data and enables searching and 
browsing through standard data descriptions for the 
purposes of discovery. 
4. Offers support with data management planning and 
preparation of data for open access. 
How to deposit RD at ADP? 
Is mutual exchange of information through negotiation 
about those details required to fulfil the data acquisition 
process: 
1. Check the „Criteria“  
2. „Acquisition Proposal“ 
3. Fill in the „Licence Agreement“ 
4. Fill in the „Study Description Form“ 
5. Prepare documentation and other material for 
deposition 
Criteria for acquisition 
• The richness of content in terms of adequacy of 
conceptualization, suitability and potential for use. 
• It is important that methodologies are transparent and 
of the highest quality, accompanied by complete and 
valid data and documentation to enable further analysis. 
• The depositor, as a copyright owner, is willing to deposit 
data with ADP for dissemination. 
Acquisition Proposal 
The entry form is available for short descriptions of 
study content and its methodological characteristics. The 
information provided enables an assessment of the 
quality of data and their suitability for the acquisition. 
Suitable 
Not suitable 
Other 
repository 
Editing documents and 
files for deposit to 
ADP. 
Licence Agreement 
• The researcher who has author’s rights to the data approves 
the deposition with the Archives, devolving future 
responsible management of data and their onward 
distribution. 
• He/she guarantees the authenticity and the legal rights of 
the data (i.e. intellectual property rights, privacy protection). 
• By default ADP gives the depositor an option to choose 
between two licenses: Creative Commons Attribution alone 
(CC BY) and Creative Commons Attribution + Non-commercial 
(CC BY-NC). 
• The depositor specifies any exceptions in access conditions 
(certain research data could have limited or controlled 
access, e.g. sensitive data, restricting access for a certain 
reasonable period of time). 
deposited materials listed and  
data access conditions specified 
Study description 
• Data creation and data collector. 
• Funder of the project (public or private, including 
project or grant ID number). 
• Detailed description of the research including 
methodology (sample, population, data collection time 
frame, response rate etc.). 
Tools for study 
description available. 
Preparing materials 
The researcher prepares clear and concise documentation 
and any other ancillary materials about the data for 
deposition in the Archives. 
• The data should be provided in electronic form accompanied  
by descriptive information such as file size, format, 
number of variables and units, code definitions etc. 
• The depositor should guarantee provisions have been 
taken to protect personal data. All direct identifiers  
should be removed. 
• Materials which help understand and verify the content of 
data should also be attached: e.g. codebooks, frequency 
files, instructions for interviewers, information about the 
implementation of the study, links to study reports or their 
copies if not being publically available.  
Questions?