Facilitate Open Science Training for European Research This work is licensed under a Creative Commons Attribution 4.0 International License Open Access in H2020 and the OpenAIRE Infrastructure Overview 1. From FP7 to H2020 2. Summary of H2020 requirements 3. Practical implementation 4. OpenAIRE support services and resources EC OA Mandate Progression 4 FP7 OA Pilot (2008) • Grant agreement SC39 • 20% programme areas • Deposit in Repositories • ERC‘s OA Guidelines: Deposit in discipline (or institutional) repositories. Cap embargo. Horizon 2020 (2014) • All grant agreements • 100% programme areas • Deposit in Repositories • Open Data Pilot How was Open Access implemented in FP7? What changes in Horizon2020? • New clauses in Grant Agreements • OA to publications is mandatory for all projects • OA to data piloted for 7 selected areas • Member States are requested to develop and align national OA policies and infrastructure Update of Guidelines Multi- beneficiary General Model Grant Agreement 29.2 Open access to scientific publications; 29.3 Open access to research data http://ec.europa.eu/research/participants/data/ref/h2020/mga/gga/h2020-mga-gga-multi_en.pdf Grant Agreement: § 29.2 Open access to scientific publications Each beneficiary must ensure open access (free of charge, online access for any user) to all peer-reviewed scientific publications relating to its results. In particular, it must: (a) as soon as possible and at the latest on publication, deposit a machine-readable electronic copy of the published version or final peer-reviewed manuscript accepted for publication in a repository for scientific publications; Moreover, the beneficiary must aim to deposit at the same time the research data needed to validate the results presented in the deposited scientific publications. (b) ensure open access to the deposited publication — via the repository — at the latest: (i) on publication, if an electronic version is available for free via the publisher, or (ii) within six months of publication (twelve months for publications in the social sciences and humanities) in any other case. (c) ensure open access — via the repository — to the bibliographic metadata that identify the deposited publication. The bibliographic metadata must be in a standard format and must include all of the following: - the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"]; - the name of the action, acronym and grant number; - the publication date, and length of embargo period if applicable, and - a persistent identifier. What are the general Open Access requirements and who is covered by them? • All beneficiaries of H2020 funding must provide open access (free of charge, online access for any user) to all peer-reviewed publications by depositing them into a repository http://ec.europa.eu/research/participants/data/ref/h2020/mga/gga/h2020-mga-gga-multi_en.pdf In other words... • Self-archiving (‚green‘ open access): the published article or the final peer reviewed manuscript is uploaded in an online repository – access is often delayed (‚embargo period‘) • Open access publishing (‚gold‘ open access): the article is immediately in open access mode, through the publisher. Eventual associated costs are covered by the author/institution/funder. The article must always be deposited in a repository, even if the gold route has been choosen. • Authors are free to choose between the two main and non-exclusive routes toward Open Access Where to deposit? • Institutional repository OR • Disciplinary repository (arXiv, Europe PubMed Central, etc.) OR • Zenodo (www.zenodo.org) if none of the above is available – a EC-cofunded, multidisciplinary repository, for publications & data Remarks: • Finding a repository via registries: ROAR http://roar.eprints.org/, OpenDOAR http://www.opendoar.org/ or via OpenAIRE (more details later) • A list of publications on the project website is not sufficient. • How to bring all publications together? OpenAIRE-compatibility to enable the harvesting of metadata (more details later) What to deposit? • The final peer-reviewed manuscript, accepted for publication, including all modifications from the peer-review process OR • A machine-readable copy of the published version (usually a PDF document) In principle this applies to all kinds of publications, but emphasis is on peer-reviewed journal articles. When to deposit? • Each beneficiary must deposit as soon as possible and at the latest on publication. When should open access be provided? • Open access must be ensured immediately or after an embargo period: • GREEN – 6-12 months depending on the research area and the choice of journal • GOLD – immediately Are there metadata requirements on repository deposition? Beneficiaries must ensure immediate open access to the bibliographic metadata that identify the deposited publication in a standard format and must include all of the following: • the terms ["European Union (EU)" and "Horizon 2020"]["Euratom" and Euratom research and training programme 2014-2018"]; • the name of the action, acronym and grant number; • the publication date, and length of embargo period if applicable, and • a persistent identifier. Are Author Processing Charges (APCs) supported? Yes • For open access publishing, researchers can publish in open access journals, or in journals that sell subscriptions and also offer the possibility of making individual articles openly accessible (hybrid journals). • Where the case, the Author Processing Charges (APCs) incurred by beneficiaries are eligible for reimbursement during the duration of the action. What are the consequences for non- compliance with OA requirements? • If a beneficiary breaches any of its obligations, the grant may be reduced (Article 43) and it may also lead to any of the other measures described in Chapter 6 of the General Model Grant Agreement. http://ec.europa.eu/research/participants/data/ref/h2020/mga/gga/h2020-mga-gga-multi_en.pdf What are projects expected to do? • During proposal writing phase • Outline of dissemination and exploitation strategy, including OA >> impact section of the proposal (how will results be shared, data be managed and shared?) • Include resources for publication costs (what journals, how many publications, what does it cost on average?) • Combine GREEN/GOLD strategies to achieve maximum of OA • During the project • Additional provisions in the Consortium Agreement? (where to deposit, who is responsible) • Implementation of the dissemination strategy, report at reviews and update • What issues occur and how can they be solved? (publisher embargos, repositories for specific material, etc.) • After the project end • Are there publications foreseen after the ending of the project (ie which will not be covered by the budget) ? • Who takes care of deposit in repositories after the project end? Projects have to start planning early on Publication costs Dissemination costs, e.g. for publishing in open access journals/books, are eligible costs if incurred during the project period. What budget to consider in proposals? APC = Article Processing Charges Budget for Publications = Average APC x number of publications Method 1: Average APC based on list of journals used by the consortium (look up prices at publisher website and/or consult librarian) Method 2: Average APC based on general market figures (see next slide) Average APC? Björk/Solomon estimated (2014) the average price of Article Processing Charges (APC) • for established open access journals at ca. 1,020 EUR and • for hybrid journals (subscription journal with OA option for individual articles) at ca. 1,980 EUR Both types of OA publication costs can be reimbursed in H2020 projects. EC SUPPORT INFO  EC Open Access Factsheet: • https://ec.europa.eu/programmes/horizon2020/sites/h orizon2020/files/FactSheet_Open_Access.pdf  Guidelines on Open Access to Scientific Publications and Research Data in Horizon 2020 • http://ec.europa.eu/research/participants/data/ref/h 2020/grants_manual/hi/oa_pilot/h2020-hi-oa-pilot- guide_en.pdf Further information OPEN ACCESS INFRASTRUCTURE OpenAIRE for research in Europe 22 www.openaire.eu 23 OpenAIRE Dec. 2009 - Nov. 2012 OpenAIREplus Dec. 2011 – Dec. 2014 OpenAIRE2020 Jan. 2015 a Jun. 2018 From a pilot in FP7 to a key service in H2020 + 11 millions publications + 600 data providers +116000 publications linked to projects from 3 funders (CE e Wellcome Trust + FCT) +7000 datasets linked to publications +33000 organizations Integrated Scientific Information System 25 ORGANIZATIONS PROJECTS AUTHORS DATASETS PUBLICATIONS DATA PROVIDERS OpenAIRE in practice OpenAIRE Portal 26 OPENAIRE PORTAL 27 www.openaire.eu Information on publications, datasets, authors, projects, organizations, datasources… Services and tools – Content Services and tools – PROJECTS Services and tools – ORGANISATIONS Services and tools – REPOSITORIES http://beta.openaire.pt Example: RepositoriUM in OpenAIRE Services and tools – Statistics Services and tools – Support information and Helpdesk OpenAIRE in practice Deposit Locate a Repository >> Zenodo >> Claim publication >> Project Identification Project view Project report >> Project dissemination >> Project statistics 35 Deposit the final manuscript or publisher’s PDF in a repository, either institutional or disciplinary. NB: It is not enough to list publications via a project website. They will go unnoticed! 36 Depositing • We want researchers to deposit into their institutional repository • Through OpenAIRE they can be directed to • Publication repositories (OpenDOAR) • Research Data repositories (RE3DATA) • If they don’t find one of their choice • Zenodo at CERN (sponsored by OpenAIRE) Publications and Data Depositing • Deposit once • Find where to deposit – publications & data • Local or thematic repository? Locate repository 39 https://repositorium.sdum.uminho.pt Submission workflow Searching by the name or the project id number Submission workflow Select the project and accept… the necessary namespace will be filled ZENODO 42 Zenodo • Multiple data types • Publications • Long tail of research data • Citable data (DOI) • Links to funding, pubs, data, software “Catch-all” repository: OpenAIRE-CERN joint effort 43 www.zenodo.org H2020: Option to gather, preserve and share project’s scientific output Linking research results • 3 easy steps • Identify projects (EC +) • Find publications/data • Set access rights Publications and data to projects Claiming/Linking View aggregated project scientific output YOU MAY USE THE OPENAIRE SERVICES TO GET THE AGGREGATED PROJECT OUTPUT IN A FORMAT THAT YOU CAN USE FOR YOUR REPORTING OR MONITORING. You can get to a project landing page through the use of our search/browse facilities and search for your project either by the name, acronym or project identifier. A project view A project report OpenAIRE webinar – OAWeek 2014 48 All project publications in HTML or CSV Still missing: One click away to EC project reporting systems Thank you! Questions? http://www.fosteropenscience.eu/ eloy@sdum.uminho.pt